Will I lose my formulas?

Formulas do not move as formulas. Your AI turns the ones that matter into formula fields, automations or reports, so the system computes the result instead of a formula copied down a column. You can keep Excel for one-off analysis.

Can several people work at the same time?

Yes. Everyone works on the same database through their own screens, so there are no copies to merge. Users are free, and roles and permissions decide who sees and edits each table.

What happens to the history in my old files?

Import past years as rows with their dates, so old and new data sit in the same tables and your reports cover both. Keep the original files as an archive if you want.

How much does Gufi cost compared with Excel?

Excel usually comes with an office suite. Gufi is priced differently: users are free and the company pays for the use of the platform, so adding people to the system does not add seats.

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Comparison

Gufi vs Excel: Why Teams Are Switching to AI-Built Software

Compare Gufi and Excel side by side. See why businesses choose AI-powered custom software over one-size-fits-all platforms.

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What is Excel?

Microsoft Excel is the spreadsheet application in Microsoft 365, used by businesses for calculations, lists, budgets and reports, on desktop, web and mobile.

Feature Comparison

See how Gufi stacks up against Excel.

Structure

Gufi: Related tables (clients, orders, products) with typed fields and required values

Excel: Rows and columns where any cell accepts anything unless you add validation

Permissions

Gufi: Roles and permissions decide who sees and edits each table and record

Excel: Sharing by file, sheet or protected range

Automations

Gufi: Reminders, emails, alerts and scheduled tasks your AI builds from a sentence

Excel: Macros or scripts you write and maintain yourself

Screens for each job

Gufi: Apps and forms for each role: a sales screen, a stock count, a dashboard

Excel: The same grid for everyone, with tabs and filters

Data entry

Gufi: Forms with lists of real records, imports and automations instead of retyping

Excel: Typed or pasted by hand, with copies across tabs

Free-form analysis

Gufi: Formula fields and reports your AI builds for each question

Excel: Excel is hard to beat for ad hoc formulas, pivot tables and quick models

Familiar and offline

Gufi: A web app, used online in the browser and on the phone

Excel: Everyone already knows Excel, and it can be used offline

Feature	Gufi	Excel
Structure	Related tables (clients, orders, products) with typed fields and required values	Rows and columns where any cell accepts anything unless you add validation
Permissions	Roles and permissions decide who sees and edits each table and record	Sharing by file, sheet or protected range
Automations	Reminders, emails, alerts and scheduled tasks your AI builds from a sentence	Macros or scripts you write and maintain yourself
Screens for each job	Apps and forms for each role: a sales screen, a stock count, a dashboard	The same grid for everyone, with tabs and filters
Data entry	Forms with lists of real records, imports and automations instead of retyping	Typed or pasted by hand, with copies across tabs
Free-form analysis	Formula fields and reports your AI builds for each question	Excel is hard to beat for ad hoc formulas, pivot tables and quick models
Familiar and offline	A web app, used online in the browser and on the phone	Everyone already knows Excel, and it can be used offline

Common Excel Limitations

Issues that lead teams to explore alternatives.

One list, many copies

When several people keep the same data in Excel, copies multiply across files, tabs and email, and nobody is sure which one is current.

Anyone can change any row

Sharing in Excel works on the file, with protected ranges at most. Letting each salesperson see and edit only their own clients, or hiding costs from one team, means splitting the file.

Nothing happens on its own

Formulas calculate, but reminders, follow-ups, stock alerts and status changes depend on someone opening Excel, unless you write and maintain scripts or macros.

Every row typed by hand

Every order, client and status in Excel is typed or pasted by hand. One wrong cell, a broken formula or a column sorted without its neighbours can change the numbers without anyone noticing.

The Gufi Advantage

AI-powered software creation that adapts to your exact needs.

AI-Powered Creation

Describe what you need in plain English. Our AI builds your complete software, with no coding required.

Ready in Minutes

Skip months of development. Get a fully functional system in under 30 minutes, ready to use.

Enterprise-Grade Security

Encryption at rest and in transit, EU data residency and audit logging. Your data stays yours.

Works Everywhere

Access your software from any device: desktop, tablet, or phone. Fully responsive out of the box.

Team Collaboration

Add team members with role-based permissions. Everyone sees exactly what they need.

Built-in Analytics

Dashboards, reports, and KPIs included. Make data-driven decisions without extra tools.

Integrations

Connect with your existing tools: Google Workspace, Slack, Zapier, and hundreds more.

Automations

Set up triggers, workflows, and scheduled tasks. Let your software work while you sleep.

Frequently Asked Questions

Questions about choosing between Gufi and Excel.

Yes. Import the file as Excel or CSV and your AI reads the columns, proposes the tables and relations (for example clients, orders and products in separate tables) and loads the rows. It can clean duplicates and mixed formats on the way in.